Administrative Coordinator
Location and Job Title:
Administrative CoordinatorBernard and Ruth Siegel Jewish Community Center101 Garden of Eden Rd.
Wilmington, DE 19803Principal
Responsibilities:
The Administrative Coordinator's primary responsibility will be to provide administrative support to the executive team, including the CEO, CFO, COO, and Brand Director.
In addition, the coordinator will provide donor administrative assistance for the community, support marketing and communications efforts, and perform additional administrative and office tasks as required.
The coordinator will work on campus, in the office, at the Siegel JCC and provide back-up to the Membership Desk as necessary.
Administrative SupportScreen calls for priority and proper routingManage and coordinate executive calendarsCoordinate travel needs and register team members for workshops/conferencesSupport email communicationsMaintain database of policies and procedures both electronically and printedPost job openingsMaintain office phone listOrder business cardsBack-up to general administrationDonor Relations AssistanceMaintain annual donor database (Annual Campaign, major fundraising events, legacy giving, contributions to funds, general contributions)Provide weekly reports on donations to senior level staffManage all donor correspondence, including updating templates and sending letters and cardsMarketing SupportEnsure accuracy of content on website and track updatesMaintain calendar of all marketing and communications activities across the agencySupport creation of content including signage, emails, and social media postsOffice CoordinationCreate and submit requests for maintenance assistanceManage vendor relationships for office suppliesMaintain office, department and mail room suppliesOrganize mail room and closets for optimal useMeetings and Event CoordinationReserve rooms and submit set-up requestsCreate calendar invites to meetingsAdd meeting dates to community calendarSend meeting reminder emailsCollect and distribute reports and pre-event materials for meetingsTake meeting minutesNavigate web and teleconferencing for meetingsManage logistics for major meetings including New Board Orientation and Annual MeetingMinimum
Qualifications:
Must possess a collaborative, energetic, friendly, and can-do dispositionStrong communication skills and the ability to prioritize tasks and meet deadlinesStrong organizational skills and the ability to perform multiple tasks with excellent attention to detailIn-depth understanding and demonstrated proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPointBachelor's degree from four-year college or university (preferred)Two (2) years of administrative experience (preferred)Excellent oral and written communication, with ability to respond to common inquiries and to effectively present informationAbility to define problems, collect data, establish facts, and draw valid conclusionsSalary:
35,000 - 45,000Agency Information:
The Siegel JCC is a non-profit membership organization where people come together as a community to learn, share and celebrate.
We inspire and connect people of all ages, faiths and backgrounds through social, educational, cultural, fitness and recreational opportunities, in a warm and welcoming environment.
The JCC represents a feeling of home for children, families, teens, singles, seniors, and everyone in between.
The JCC houses preschool, child care and camp programs, as well as a state-of-the-art fitness center, indoor pool, gymnasium and racquetball courts.
Our thirty-acre family campus featuring an outdoor pool, ball fields, tennis and basketball courts offers a wide array of outdoor recreational services.
The JCC is also home to Jewish holiday celebrations and cultural arts programming.
The mission of the Siegel JCC is to be the hub of Jewish life in our region.
We strengthen the greater community by nurturing Jewish belonging and encouraging social, physical, and intellectual growth in an environment guided by Jewish values and culture.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative CoordinatorBernard and Ruth Siegel Jewish Community Center101 Garden of Eden Rd.
Wilmington, DE 19803Principal
Responsibilities:
The Administrative Coordinator's primary responsibility will be to provide administrative support to the executive team, including the CEO, CFO, COO, and Brand Director.
In addition, the coordinator will provide donor administrative assistance for the community, support marketing and communications efforts, and perform additional administrative and office tasks as required.
The coordinator will work on campus, in the office, at the Siegel JCC and provide back-up to the Membership Desk as necessary.
Administrative SupportScreen calls for priority and proper routingManage and coordinate executive calendarsCoordinate travel needs and register team members for workshops/conferencesSupport email communicationsMaintain database of policies and procedures both electronically and printedPost job openingsMaintain office phone listOrder business cardsBack-up to general administrationDonor Relations AssistanceMaintain annual donor database (Annual Campaign, major fundraising events, legacy giving, contributions to funds, general contributions)Provide weekly reports on donations to senior level staffManage all donor correspondence, including updating templates and sending letters and cardsMarketing SupportEnsure accuracy of content on website and track updatesMaintain calendar of all marketing and communications activities across the agencySupport creation of content including signage, emails, and social media postsOffice CoordinationCreate and submit requests for maintenance assistanceManage vendor relationships for office suppliesMaintain office, department and mail room suppliesOrganize mail room and closets for optimal useMeetings and Event CoordinationReserve rooms and submit set-up requestsCreate calendar invites to meetingsAdd meeting dates to community calendarSend meeting reminder emailsCollect and distribute reports and pre-event materials for meetingsTake meeting minutesNavigate web and teleconferencing for meetingsManage logistics for major meetings including New Board Orientation and Annual MeetingMinimum
Qualifications:
Must possess a collaborative, energetic, friendly, and can-do dispositionStrong communication skills and the ability to prioritize tasks and meet deadlinesStrong organizational skills and the ability to perform multiple tasks with excellent attention to detailIn-depth understanding and demonstrated proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPointBachelor's degree from four-year college or university (preferred)Two (2) years of administrative experience (preferred)Excellent oral and written communication, with ability to respond to common inquiries and to effectively present informationAbility to define problems, collect data, establish facts, and draw valid conclusionsSalary:
35,000 - 45,000Agency Information:
The Siegel JCC is a non-profit membership organization where people come together as a community to learn, share and celebrate.
We inspire and connect people of all ages, faiths and backgrounds through social, educational, cultural, fitness and recreational opportunities, in a warm and welcoming environment.
The JCC represents a feeling of home for children, families, teens, singles, seniors, and everyone in between.
The JCC houses preschool, child care and camp programs, as well as a state-of-the-art fitness center, indoor pool, gymnasium and racquetball courts.
Our thirty-acre family campus featuring an outdoor pool, ball fields, tennis and basketball courts offers a wide array of outdoor recreational services.
The JCC is also home to Jewish holiday celebrations and cultural arts programming.
The mission of the Siegel JCC is to be the hub of Jewish life in our region.
We strengthen the greater community by nurturing Jewish belonging and encouraging social, physical, and intellectual growth in an environment guided by Jewish values and culture.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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